Administrative Assistant - MHAC (Maternity Cover) Lagos

International Organization for Migration (IOM) is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental andnon-governmental partners. IOM is dedicated to promoting humane and orderly migration for thebenefit of all. It does so by providing services and advice to governments and migrants We are  recruiting to fill the position below:

 Job Title: Administrative Assistant - MHAC (Maternity Cover)

Job Identification 23652

Location: Lagos, Nigeria

Contract Type: Special Short Term Graded (Up to 9 months)

Initial Contract: Duration 6 Months

Org Type: Country Office - Sub Office

Vacancy Type: Special Vacancy Notice

 Recruiting Type: General Service

Grade: G-4 Responsibilities

Maintain various internal office administrative support procedures such as document tracking, filing, archiving and monthly reporting. Assist in maintaining order in the e-archiving system for medical files, blood test results and follow-ups.  Prepare mail out lists for the embassies; liaise with the embassies regarding the processing status of immigrants and dispatch of the documents. Set up and maintain an orderly storage system for Chest X-rays and keep hard copies of medical documents (informed consent, radiologist’s report, sputum smear results, pregnancy test results etc.). Photocopy and scan medical documents as necessary. Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement or to improve existing instructions/standard operating procedures in order to achieve streamlined efficiencies. Receive all completed medical deferrals/furtherance, x-rays and other documents from MHD, update the reception of the same in the database and forward to the migration health physician for clearance. Provide feedback on staff allocation to the various units within the MHAC. Maintain an inventory and organize timely, cost-effective and appropriate procurement and storage of stationaries, IT equipment and consumables, hygiene products, medical supplies and equipment, as needed for the MHAC. Coordinate the acquisition, renovation, refurbishment and regular maintenance of the MHAC facility with the MHAC Supervisor. Assure correctness of travel authorization and advise on allowances for staff members leaving on duty travel. Perform such other duties as may be assigned.

Required Qualifications and Experience

Bachelor’s Degree in Administration Management/ Medical Administration or a related field from an accredited academic institution with at least two years of relevant working experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.

Two years relevant professional experience, preferably in administrative support or similar roles.  Working with refugees/migrants in a medical setting is an advantage. Previous working experience with NGOs or international organizations is an advantage.  Demonstrate accuracy in handling and reporting data.

Proficiency in computer applications (MS Word, Excel, Outlook, etc.) Demonstrated ability to plan and coordinate logistical arrangements. Demonstrated ability to multi-task, prioritize, and manage time effectively. Outstanding verbal and written communication skills and ability to present ideas in a user-friendly language.  Ability to work in multicultural and multi-ethnic environments.  Ability to work quickly and accurately and pay attention to detail.  Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). For this position, fluency in English is required (oral and written). Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1:

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

17th November, 2026, 11:59 PM. Method of Application

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