Documentation Executives Makun City

Sagar Vitaceuticals Nigeria Limited (SVNL) is a pharmaceutical manufacturing company based in Ikeja, Lagos. Originally established as a joint venture, it is now owned by Sagar Overseas Ltd. SVNL operates a modern facility with high-capacity production lines for tablets, capsules, ointments, and more, adhering to GMP standards.

The company is NAFDAC-approved and partners with Nigeria’s Federal Ministry of Health to support local drug production. Its product portfolio includes vitamins, antibiotics, and over-the-counter supplements. We are recruiting to fill the position below:

Job Title: Documentation Executive

Location: Makun City, Ogun

Employment Type: Full-time

Department: Manufacturing

Slot: 3 Opening

Reports to: Documentation Manager Job Summary

The Documentation Executive is responsible for creating, reviewing, controlling, maintaining, and archiving all pharmaceutical documents in compliance with Good Manufacturing Practices (GMP), Good Documentation Practices (GDP), and applicable regulatory requirements. The role ensures that documentation is accurate, up-to-date, and readily available to support manufacturing, quality assurance, audits, and regulatory inspections.

Prepare, review, issue, revise, and archive controlled documents such as Standard Operating Procedures (SOPs), Batch Manufacturing Records (BMRs), Batch Packaging Records (BPRs), specifications, protocols, reports, forms, and logbooks. Maintain the document control system to ensure all documents are properly numbered, approved, distributed, and withdrawn when obsolete. Ensure compliance with Good Documentation Practices (GDP), Good Manufacturing Practices (GMP), and company quality policies. Coordinate document review and approval workflows with cross-functional departments. Maintain master copies of controlled documents and ensure only current versions are available for use. Monitor document revision schedules and initiate timely updates. Support internal, customer, and regulatory audits by providing required documentation. Archive completed documents according to company retention policies and regulatory requirements. Maintain confidentiality and security of controlled documents. Track document issuance, retrieval, and destruction records. Assist in change control, deviation, CAPA (Corrective and Preventive Actions), and risk management documentation. Ensure documentation complies with regulatory requirements from authorities such as FDA, EMA, WHO, and local regulatory agencies where applicable. Train employees on document control procedures and Good Documentation Practices. Support electronic document management systems (EDMS) where implemented. Coordinate with Quality Assurance, Production, Quality Control, Regulatory Affairs, Engineering, and Warehouse departments to ensure documentation accuracy and completeness.

Key Performance Indicators (KPIs)

Timely preparation and issuance of controlled documents. Accuracy and completeness of documentation. Compliance with GMP and GDP requirements. Number of documentation errors or deviations. Timely closure of document revisions. Audit readiness and successful inspection outcomes. Document retrieval and archival efficiency.

Bachelor's Degree in Pharmacy, Pharmaceutical Sciences, Chemistry, Microbiology, Biochemistry, Life Sciences, or a related discipline. Additional certification in Quality Management, GMP, or Documentation Control is an advantage.

2–5 years of experience in pharmaceutical documentation, quality assurance, regulatory affairs, or manufacturing documentation. Experience working in a GMP-compliant pharmaceutical environment is preferred. Familiarity with electronic document management systems (EDMS) is desirable.

Strong knowledge of GMP, GDP, GLP, and pharmaceutical quality systems. Excellent document preparation, proofreading, and organizational skills. High attention to detail and accuracy. Strong communication and interpersonal skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Ability to manage multiple priorities and meet deadlines. Analytical and problem-solving skills. Ability to maintain confidentiality and data integrity.

Attention to detail Organizational and time management skills Regulatory compliance awareness Teamwork and collaboration Integrity and accountability Planning and coordination Documentation accuracy Continuous improvement mindset

Office-based with regular interaction with manufacturing, quality control, and warehouse areas. May require participation in audits, inspections, and validation activities. Must comply with company health, safety, and pharmaceutical GMP requirements.

Senior Documentation Executive Documentation Supervisor Quality Assurance Officer Quality Assurance Executive Documentation Manager Quality Assurance Manager

N150,000 - N250,000 / Month. Application Closing Date

30th August, 2026. How to Apply

Interested and qualified candidates should send their Application to: [Email hidden - Login to reveal] using the Job Title as the subject of the email.