Supply Chain Logistics Coordinator

The Distribution Manager will collaborate with the Project Director to spearhead and oversee MSH Nigeria's Warehousing and Distribution Operations for health products in a proposed project, addressing the needs of all supported health facilities across 13 Global Fund malaria focus states. This role involves close coordination with the supervisor, warehouse managers, and other pertinent staff to establish and implement transparent warehousing and distribution management processes, as well as develop tools to execute these processes, ensuring the application of sound practices at every operational stage.

KEY DUTIES

General Responsibilities


Administer malaria and COVID-19 commodities in the two national warehouses, as needed.
Collaborate closely with warehouse operators, contracted by the Federal Government of Nigeria (FGON), to guarantee adequate and appropriate equipment, tools, infrastructure, insurance, and security for storing health products, in compliance with WHO Guidelines for Good Storage Practices for essential medicines and health products.
Ensure systems are in place to manage contract operations effectively, and that staff adhere to local laws, contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
Deliver training and capacity building for team members.


Warehousing


Oversee the warehousing of Health Products procured by the donor as delivered by the Pooled Procurement Mechanism (PPM) after customs clearance.
Create LHD orders for zonal stores based on approved bulk allocations for each state.
Furnish stock reports to PRs, NPSCMP and Gavi, according to agreed timelines and formats.
Verify warehouse readiness to receive shipments within 24 hours of obtaining delivery notification from PRs.
Distribute receipt reports and confirmation of receipt to PRs.
Consistently maintain comprehensive insurance coverage for warehouse and health commodities.


Distribution


Examine all agreed allocations for long-haul and last-mile deliveries with the respective warehouses and distribution 3PL.
Ensure efficient use of human, machine, and material resources across all warehouses.
Handle day-to-day communication regarding operational issues in warehousing and distribution with relevant stakeholders.
Process distribution orders and oversee the development of suitable route plans in conjunction with transport vendors for Long Haul and Last Mile Delivery.
Liaise with the distribution 3PL to ensure adequate fleet mobilization and utilization for LHD activities.
Guarantee total compliance with relevant SOPs by warehousing and distribution teams, follow up on all recorded incidents of non-conformance, and ensure satisfactory resolution of all CAPAs.
Organize pre and post-LMD review meetings with Warehouse Managers and distribution 3PLs, sharing reports with relevant stakeholders.


Reverse Logistics and Waste Management


Orchestrate efficient reverse logistics
Coordinate annual waste drive


QUALIFICATIONS


A postgraduate degree in logistics, warehouse management, health commodities management, or related field, with certifications in Health Products Logistics required. A diploma/degree in pharmacy is advantageous.
Minimum 7 years of relevant work experience in warehousing and distribution management of health commodities at national-level medical stores, including managing donor-funded health products in Nigeria. 10+ years preferred.
At least 5 years of warehouse managerial level experience.
Proficiency in supply chain management and logistics.
Proven success in supporting health systems strengthening.
Experience in Fleet Management and 3PL contract management.
Demonstrate sound judgment and exemplary warehousing and distribution practices, particularly for temperature-sensitive commodities.
Comprehend the principles of proper documentation and audit, and performance necessary to ensure audit compliance.
Intermediate/Advanced computer skills, including proficiency in MS Office packages and inventory management software.
Familiarity with Supply or any WMS software
Capability to multitask, prioritize, and work autonomously
Excellent communication and interpersonal skills.
Advanced written and verbal English proficiency, including business terminology.
Self-motivated, passionate, eager to learn and contribute effectively.
Meticulous attention to detail.
Ability to interact with people at all levels, both internally and externally.
Capacity to establish priorities in a time-sensitive environment and meet deadlines



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